A complete walkthrough of the Employee ROI Calculator — every feature, every problem it solves, and exactly how it works. No marketing. Just the tool.
Every business owner knows what they pay in salaries. Most know the taxes. Some remember the insurance. But almost nobody calculates the full picture — the office space, the equipment, the admin staff who support the productive ones, the software licenses, the coffee, the parking, the training days that produce nothing billable.
When you add all of that and divide by the hours your team actually produces — not the hours they're at work, but the hours that generate money — the real cost per productive hour is always higher than expected. Sometimes 30% higher. Sometimes 50%. Sometimes double.
That gap between what you think your team costs and what they actually cost is where projects lose money. You quote a job based on the comfortable number, win the contract, deliver the work, and discover three months later that your profit margin was half of what you planned — or gone entirely.
Enter every person who costs your business money. Not just the ones who produce — the ones who support production too. The secretary, the cleaner, the supervisor, the project manager. Permanent staff, daily hires, temporary workers, and off-books workers paid in cash.
For each person, you enter their rate (per hour, per day, or per month), whether they accept overtime, and their contract type. The calculator converts everything to a real cost per hour — including the overhead that gets distributed from non-productive staff.
You have 12 employees. 8 are on site doing productive work. 2 are in the office (admin, accounting). 1 is a supervisor. 1 is a driver. The tool shows you that each productive employee doesn't cost what their payslip says — they cost that PLUS their share of the admin, supervisor, and driver costs. A worker earning £15/hour might actually cost you £23/hour when everything is included.
Before you sign a contract or quote a project, enter the job details: expected revenue, estimated total hours, and number of working days. The calculator generates three team scenarios automatically.
Scenario 1: Cheapest Team — uses your lowest-cost workers first. Maximizes profit margin but may take longer.
Scenario 2: Fastest Completion — uses all available workers simultaneously. Minimizes project duration but costs more.
Scenario 3: Balanced — the middle ground between cost and speed. Usually the most realistic option.
Each scenario shows you: total labor cost, projected profit, ROI percentage, completion time, and exactly which employees work how many hours.
A client offers you a £10,000 contract for 100 hours of work over 10 days. You enter those numbers. The cheapest team costs £4,200 (58% margin). The fastest team costs £6,800 (32% margin) but finishes in 5 days. The balanced option costs £5,100 (49% margin) in 8 days. You pick before you commit — not after.
Once a project starts, the full desktop version tracks it live. You see the actual hours each employee has worked, the actual cost accumulated so far, and the remaining budget. Not at the end of the month when it's too late — right now, while you can still adjust.
If a job is eating more hours than planned, you see it immediately. If one employee is significantly less productive than others, the numbers show it clearly. No opinions, no gut feelings — just what's happening.
You're on day 6 of a 10-day project. The tool shows you've already used 75% of your labor budget but completed only 50% of the work. You know NOW — not on day 10 — that this project is heading for a loss unless you change something. You can reassign workers, negotiate with the client, or adjust the scope before the money runs out.
The app tracks hours worked versus hours that actually produced revenue. There's a difference — and most business owners don't measure it. Someone can be "at work" for 8 hours and produce 5 hours of billable output. The other 3 hours were travel, setup, breaks, waiting for materials, or doing administrative tasks.
When you see the real productive hours per employee per month, you can make better decisions about who to assign where, who needs support, and who is consistently underperforming — not based on impressions, but on data.
Generate profitability reports per job, per employee, per month. See which projects made money and which quietly lost it. See which employees consistently deliver and which ones cost more than they produce.
Export everything to CSV or TXT. Use the data in your own spreadsheets, share it with your accountant, or present it to partners. No vendor lock-in — the data is yours to use however you need.
Many businesses — especially in construction, facility management, agriculture, and service industries — use workers paid in cash. This isn't unusual, and pretending it doesn't happen doesn't help you calculate real costs.
The calculator handles off-books workers with a separate daily rate and optional dividend tax percentage. These workers are included in job scenarios alongside permanent staff so you can see the true cost of every team composition — including the people who don't appear on payroll.
The full desktop app runs entirely on your machine. No cloud. No server. No account creation. Your employee data, salary information, and project financials never leave your computer.
The license is bound to your hardware with up to 3 transfers between computers. If your internet goes down, the app works offline with a 7-day grace period. Because financial data about your team is nobody else's business.
Try the free Lite version in your browser — no install, no account. Or download the full desktop app and start tracking everything.
Try Free Lite Version → Download Full App →